{news} GPUS Proposal ID 248: Establishment of Outreach Committee

[Amy Vas Nunes]

As a former "victim " of such Witch Trials I object. We need COMPLETE open 
speech and transparency.The other major Parties do not "kick people out" 
they laughed at the PC of my story when told to Ds and Rs. The ACLU said it 
was illegal. Is this committee the same as "Diversity"{part oif why 
Elizabeth quit}Poor people and most people of color do not own computers or 
"teleconferance. If we got REAL we would attract REAL people not just WHITE 
EDUCATED  Amy>>>> VOTE NO!  POLITICS IS INHERANTLY MESSY< NO THOUGHT POLICE


>From: "Charlie Pillsbury" <chapillsbury at igc.org>
>To: <ctgp-news at ml.greens.org>
>Subject: {news} GPUS Proposal ID 248: Establishment of Outreach Committee  
>Date: Wed, 15 Nov 2006 22:54:29 -0500
>
>Connecticut Green Party - Part of the GPUS
>http://www.ctgreens.org/ - http://www.greenpartyus.org/
>
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>(Note:  I voted in favor of this proposal, but have until 11/19 to 
>reconsider my vote if a number of people object to my yes vote on this 
>proposal)
>       Proposal ID 248
>       Proposal Establishment of the Outreach Committee and approval of the 
>Committee PPs
>       Presenter Fundraising Committee and Georgia Green Party
>       Floor Manager Jody Grage
>       Phase Voting
>       Discussion 10/16/2006 - 11/12/2006
>       Voting 11/13/2006 - 11/19/2006
>       Presens Quorum 0.6666
>       Consens Quorum A Majority of Yes and No Votes
>
>Background
>While most committees address outreach to some extent, the Outreach
>Committee (OC) is focused entirely on getting the Green message out to
>people who have never heard of the Green Party or who don't know much about
>GP-US. We want everybody in the USA to know about our 10 Key Values, and we
>are developing tools and materials that state, local, and individual Greens
>can easily use to educate and engage the public.
>
>In July 2006, we launched our first two print projects: "Democracy Is
>Coming," a 4-page handout that is an introduction to the Green Party; and 
>an
>English-Spanish palm-sized handout of the 10 Key Values. Both are available
>for free download at http://www.gp.org/committees/outreach, and printed
>copies of "Democracy Is Coming" are available in bulk from the online 
>store.
>Upcoming projects include web banner ad campaigns; and bilingual 10KV
>handouts in Arabic, Chinese, and other languages.
>Proposal
>The National Committee shall recognize the Outreach Committee as a standing
>committee and approve its Policies & Procedures.
>Resources
>CONTACT: Jody Grage; 2428 NW 56th, Seattle WA 98107; 206.71801529;
>jody at gp.org
>
>http://www.gp.org/committees/outreach/
>
>Becky Weber (DC) amandlagreen at yahoo dot com
>
>Richard Scott (AZ) scotty at zygotz dot com
>
>The ad-hoc Outreach Committee began preparing these Policies & Procedures
>(P&Ps) in December 2005, shortly after its first teleconference in November
>2005, but before application to the National Committee for approval as a
>formal committee. The Outreach Committee was formed in the recognition of
>the need for unified, creative, and engaging messages to new Green Party
>members. A number of existing committees, such as the Media Committee, 
>Green
>Pages Editorial Board, Fundraising Committee, Merchandise Committee and the
>Communications Committee are already engaged in such work; the purpose of
>the Outreach Committee is to unify talents and avoid duplication of 
>efforts.
>Getting more people each day to register, vote, and identify as Greens is
>vital to the Green Party.
>
>Outreach Committee: Policies and Procedures
>
>Outline
>
>I. Mission statement and Committee structure
>
>II. Membership eligibility, conduct, and removal
>   1. Eligibility
>   2. Membership
>   a. Selection
>   b. Provisional status
>   c. Transferring membership to a different state
>   d. Definition of active and inactive members
>   1. Active member
>   2. Inactive member
>   3. Leave of absence
>   3. Terms
>   4. Responsibilities, Appropriate Conduct, and Censure
>   a. Responsibilities
>   b. Appropriate conduct
>   c. Censure
>   5. Resignations, Grounds for Removal, Removal Process, and Appeals
>   a. Resignations
>   b. Removal
>   c. Grounds for removal
>   d. Removal process
>   e. Appeal process
>
>III. Functioning of the committee
>   1. Workflow
>   2. Voting
>   a. Consensus procedures
>   b. Conduct of meetings
>   3. Grievance procedures
>
>IV. Appendices
>   1. Netiquette guidelines
>   2. Consensus procedure
>   3. Minutes and the role of the minute taker
>
>I. Mission statement
>
>The Outreach Committee (OC) recognizes the need to develop innovative,
>engaging long-term strategies to attract and recruit new members to the
>Green Party. Numerous existing committees are already engaged in various
>forms of outreach, and the OC is charged with unifying these efforts to
>reinforce consistent messaging. The OC brings together representatives from
>groups such as the Media Committee, Green Pages Editorial Board, 
>Fundraising
>Committee, and Merchandising Committee to avoid
>duplication and to reinforce the work that each is doing. Its primary
>purpose is to inform, engage, register, and recruit potential new members 
>of
>the Green Party. Secondarily, it will strive to better inform all US
>residents about the Green Party.
>
>COMMITTEE STRUCTURE
>
>The Committee shall consist of Green Party members from the various state
>parties who either have been approved by their state parties and/or are
>currently serving as delegates to the GP-US Coordinating Committee.
>
>Members who have not participated on line, in subcommittees, or on
>teleconferences in the last three months shall be considered inactive
>members and shall not be counted toward a quorum. An updated roster shall 
>be
>sent to the e-mail list at least every three months.
>
>Two co-chairs, preferably reflecting gender balance, shall be elected with
>staggered terms of two years each. If more than two candidates are 
>nominated
>for a single co-chair position, the committee shall vote using IRV. Members
>may nominate themselves. Vacancies shall cause a vote for a replacement
>co-chair. A recall election of a chair may be called, following the
>procedure for any proposal.
>
>The responsibilities of the co-chairs shall include keeping the committee 
>on
>task, maintaining a current roster of committee members, conducting votes,
>and communicating with NC and SC members for the Outreach Committee and its
>subcommittees. Co-chairs shall submit formal monthly reports to the NC list
>detailing committee activities. The co-chairs shall come to explicit
>agreement and continue to consult with each other about how their joint
>responsibility is to be shared.
>
>The committee may create working groups and subcommittees.
>
>II. Membership eligibility, conduct, and removal
>
>1. Eligibility
>
>The Outreach Committee is a skills-based group which consists of Greens who
>are already actively involved with existing GP-US committees, caucuses,
>state/local offices, and working groups. Due to the overlapping nature of
>the projects of the OC, part of the role of OC members will be to act as a
>liaison between the OC and other committees. Sensitive strategy information
>will be discussed and therefore it is crucial that OC members can be 
>trusted
>with access to such info, as demonstrated by their conduct with other GP-US
>committees, caucuses, state/local offices, and working groups. Members
>should bring experience in one or more of the following, or related areas:
>media, public relations, information technology, fundraising and
>development, or other areas as necessary.
>
>Prospective members should provide information on their Green affiliation,
>skills, and background to the OC, via the co-chairs. A résumé, curriculum
>vitae, or website URL with work samples is helpful, but not required.
>
>Technical skills: The OC communicates via e-mail, wikis (on the internet),
>and phone conferences. Thus, familiarity with computers and access to the
>web and e-mail is required. Wiki tutorials will be made available for those
>who are not familiar with them.
>
>2. Membership
>
>a. Selection: Outreach Committee members may be proposed for appointment to
>the OC in accordance with GP-US policy and procedure by a state Green 
>Party,
>Green caucus, local Green Party, or other known Green working group. New
>members shall be selected by the OC, as per Article III of the GP-US 
>bylaws,
>from those proposed by a state, caucus, or network; at the invitation of 
>the
>OC; or from volunteers. The respective state parties and/or caucuses must
>approve all prospective members, in writing usually via e-mail, to the
>co-chairs. The OC shall select new members by consensus, giving due
>consideration to the skills and commitment to growing the Green Party of 
>the
>prospective member. Decisions about Outreach Committee membership must be
>based on the merits of a prospective member's demonstrated skills, 
>expressed
>intents, and performance as a provisional member. If consensus cannot be
>reached, then approval shall require a two-thirds majority vote by the
>active membership of the OC.
>
>b. Provisional status: New members approved by the OC are considered in
>provisional status for the first three months. The OC and the provisional
>member can use this time to evaluate the new member's strengths and
>weaknesses and determine suitability for a particular role and/or for
>continued membership. Members who have been formally reprimanded for
>inappropriate conduct, failure to fulfill their responsibilities, or other
>reasonable cause that could result in removal if continued, are also in
>provisional status. An established member may be placed in provisional
>status by a majority vote of the OC.
>
>c. Transferring membership to a different state: OC members should contact
>their new state as soon as possible via e-mail when moving to a new state,
>and cc the OC co-chairs, to seek approval for continued membership. A 
>member
>who is awaiting such approval is in provisional status. Assuming a
>good-faith effort has been made within three months of the move, OC members
>will retain their voting rights in the interim.
>
>d. Definition of active and inactive members:
>
>   1. Active member: Active members are defined as those members who have:
>posted to the listserve or wiki in the last three months, or participated 
>in
>a telephone conference call. (See Voting, below).
>
>   2. Inactive member: A member who has done none of the actions listed
>above as evidence as active membership is considered inactive. A member who
>has been inactive for six months, is, effectively, no longer a working
>member and may be subject to removal from the OC.
>
>   3. Leave of absence: OC members may request a leave of absence from the
>co-chairs for a stated period of time up to 12 months; upon confirmation of
>leave of absence by the co-chairs, this time will not be counted as
>inactivity.
>
>3. Terms
>
>Length of service: OC members do not have set term limits. The OC requests 
>a
>blanket waiver from the National Committee so that more than three members
>per state may serve on the OC. Advisors may participate on the listserve or
>phone conferences.
>
>Roles are discussed on an on-going basis and are subject to change.
>Co-chairs serve two-year terms. The position of production editor for
>producing the tabloid or other materials is a work-for-hire position and
>that person is responsible for all federal, state, local withholdings due 
>in
>regards to compensation for work.
>
>4. Responsibilities, Appropriate Conduct, and Censure
>
>a. Responsibilities: OC members are expected to serve in any of the roles
>defined above and to devote a sufficient amount of time to get their tasks
>done. Once a task is accepted, the member is expected to finish it, or to
>find another who can take on the work and complete it by deadline. Members
>are expected to work to promote and improve the Green Party of the United
>States and refrain from conduct that is detrimental to the OC or the Green
>Party.
>
>b. Appropriate conduct: Members in good standing are expected to be active,
>working members of a team. To that end, they are expected to fulfill
>membership responsibilities and work toward smooth functioning of outreach
>projects.
>
>   1. The listserve exists for the business of GP-US Outreach Committee
>projects; hence, posting that interferes with existing or potential 
>projects
>cannot be tolerated. Please refrain from posting tangential messages.
>
>   2. Members of the OC's listserve are expected to observe netiquette
>guidelines (see Appendix I), keep off-topic posts to a minimum, and
>immediately take any off-topic discussion off list if requested by another
>OC member.
>
>   3. Members who consistently violate netiquette guidelines or whose
>posts prevent timely progress or completion of OC projects may be
>temporarily removed or censured from the list.
>
>c. Censure: The OC reserves the right to censure a OC member by removal 
>from
>the listserve if the member repeatedly violates appropriate conduct. 
>Censure
>is considered a serious action.
>
>   1. A vote of the OC should be held before a member is censured or
>permanently removed from the listserve. Grounds for censure should be
>documented and presented to the OC for consideration prior to voting.
>   2. However, in an extreme situation, the OC officers may temporarily
>remove a OC member but must then immediately seek consensus, or two-thirds
>majority support for continuing such actions (i.e. removal or censure) from
>the full OC.
>   3. All votes regarding censure or removal require a quorum of the OC.
>   4. The offending OC member will be allowed to stand in his/her own
>defense and cast a vote regarding removal or censure.
>   5. Removal or censure from the listserve may be short-term, long-term,
>or permanent, and each allegation will be judged individually and term of
>censure will be set by consensus of the OC.
>   6. Two or more incidents of censure by the OC will constitute grounds
>for permanent removal from the OC.
>   7. If and when GP-US creates or appoints a working judicial authority
>to review such matters, an appeal may be made to such authority.
>
>5. Resignations, Grounds for Removal, Removal Process, and Appeals
>
>At the time that these P&Ps were submitted, the BRPP was in the process of
>creating a proposal for removal procedures. Once such a proposal is 
>approved
>by the National Committee, the OC will modify these P&Ps in accordance with
>National Committee guidelines.
>
>a. Resignations. Members may resign by sending a notice of resignation to
>one or both of the co-chairs via e-mail.
>
>   1. Resignations must be in writing, and should be copied to the
>member's state party.
>   2. Members are enjoined not to time their resignation in the midst of
>OC projects. All resignations will take effect after current projects are
>completed, ensuring their portion of the project has been completed and 
>they
>remain available for questions.
>
>b. Removal. OC members may be removed from the OC for inactivity or for
>cause, by either the OC or the state, in accordance with their procedures.
>
>c. Grounds for removal include, but need not be limited to:
>   (i) Inactivity of six months or longer
>   (ii) Misrepresentation of the policies or decisions of the OC to
>states, the CC, the public, or others with whom the OC interacts
>   (iii) Falsification of content or distortion of facts about the Green
>Party of the United States
>   (iv) Plagiarism
>   (v) Sustained or repeated disruption of production or other OC business
>(See Appendix 1)
>   (vi) Distributing or informing non-OC members about sensitive strategy
>or plans for OC projects in such a manner that will potentially harm the
>impact of such projects
>   (vii) Sustained or repeated disruptive use of the listserve for a
>personal agenda, non-OC business, or repeated netiquette violations
>   (viii) Misrepresentation of skills or falsification of credentials
>   (ix) Sustained or repeated dishonesty, aggressive or violent behavior,
>or, in extreme cases, a single such action
>   (x) Repeated failure to meet deadlines that have an impact on a
>project's timely completion
>
>d. Removal process:
>
>   1. If consensus is not reached regarding the removal of a OC member, a
>two-thirds majority of the active membership is sufficient to remove a
>member. Once this has been reached, the member in question may be
>temporarily removed from the listserve if the nature of the member's e-mail
>postings is, in part or whole, the reason that they are being removed from
>the OC.
>   2. Prior to actual removal of membership, the OC or some portion
>thereof must first request resignation from the member.
>   3. In presenting such a request for resignation, the OC or individual
>members must detail the reasoning, providing evidence of one or more of the
>above grounds for removal.
>   4. If the member in question declines to resign, then, as a courtesy,
>the OC may request recall from the state/caucus.
>   5. If no response is received within one week of a good faith effort to
>contact the individual via e-mail and by a phone call, the OC must send
>notice of removal to the state/caucus, or, as a courtesy, request recall.
>   6. Should the state/caucus refuse to recall its member, or fail to
>respond in a timely fashion, the OC may then remove that member from the 
>OC,
>providing a statement outlining its reasons for doing so, with
>aforementioned evidence, notifying both the member and the appropriate
>state/caucus party contacts (i.e., state party chair, state party recording
>secretary, and the Secretary of the GP-US).
>   7. A member removed by a state/caucus may be retained, as an observer,
>contributor, or advisor to the OC should the OC so decide. Such a decision
>should be reached by consensus, or, failing that, two-thirds approval.
>
>e. Appeal Process: After nine months the ex-member may appeal the decision
>of the OC, or, after one and a half years, re-apply for membership. An
>appeal or reapplication should be made in writing and sent by e-mail to the
>co-chairs. The burden is on the ex-member to demonstrate why they should be
>reinstated. The OC will review the appeal or reapplication and inform the
>ex-member of its decision within three month. If and when the GP-US
>identifies a working judicial authority to review such matters, an appeal
>will be made to such authority.
>
>III. Functioning of the OC
>
>1. Workflow
>
>a. Work plan: The OC may choose to produce an annual work plan for the
>year's projects as a guideline. The work plan will serve as a flexible
>outline, to be adapted as needed.
>
>b. Work process: The OC shall choose the working process that best suits 
>its
>members, according to its work plan, availability of its members and the
>flow of work.
>
>2. Voting
>
>Online voting takes place among the OC when a member submits an e-mail to
>the listserve with the subject line "Decision Item: XXX" (where XXX
>indicates the topic to be voted on). The default time to cast a vote, 
>unless
>otherwise specified, is 48 hours, from official proposal of a motion or
>action. Voting may also take place via phone conferences; in this case,
>members who were not on the phone or who did not vote may also cast a vote
>on line within 48 hours from the beginning of the phone conference. The 
>onus
>is on the members who were not on the phone call. Final tallies are taken
>from those votes or formal abstentions submitted. A quorum of one-half the
>active membership is required for voting on major decisions, that will have
>an impact on future issues of the OC, such as approval, removal, or censure
>of members; changes to the policies and procedures; or grievance decisions.
>For less significant matters that affect the timeliness of an OC project, a
>quorum may not be
>   necessary or practical, and simple majority voting will suffice.
>Abstentions, like yeas or nays, must be actively submitted. 
>Nonparticipation
>in a vote does not constitute an abstention.
>
>a. Consensus procedures (see Appendix II)
>
>   The OC shall at all times attempt to come to decisions by consensus,
>ranked voting (in the case of selecting contributions for publication), or
>by majority voting (simple majority when it is a timely OC project decision
>that immediately impacts the project at hand; or two-thirds, if it is a
>major decision that will affect future projects as well), if consensus
>cannot be achieved.
>
>b. Conduct of meetings
>
>   The OC will strive for consensus, encouraging input from all members
>regarding important matters, but will operate by majority vote. All
>decisions by the OC will be made by each member in good standing present
>casting one vote with a majority of affirmative votes required for passage.
>A majority is defined as more than half the total votes cast.
>
>   During open discussions, all present are encouraged to participate in a
>respectful and supportive manner and are discouraged from speaking too long
>so that all may speak. The goal of a discussion is an open exchange of 
>ideas
>without personal biases and criticism.
>
>OC meetings will be conducted by an agreement seeking process, as follows.
>In this process, all items begin in consensus mode, with the facilitator
>seeking to weave the input into a unified body that gradually approaches
>consensus.
>
>   If, in calling for concerns, stand-asides, and blocks, consensus is not
>reached, the facilitator will make a second attempt, seeking to incorporate
>the concerns of the person(s) blocking. If in the second call there are
>still blocks, decision making will automatically shift to voting process 
>for
>the remainder of the item. The item under consideration must pass by a
>simple majority in order to be adopted.
>
>c. Selection of projects
>
>   The OC strives for consensus when planning OC projects. Projects are
>generated via the listserve as well as on phone conference calls.
>
>3. Grievance procedures
>
>A grievance is any dispute, controversy, or difference between the OC
>members, or between or among OC members and/or non-members regarding the OC
>and/or its projects. Examples of grievances could include, but are not
>limited to: unfair treatment, discrimination, or failure to follow official
>rules, procedures, principles, deadlines, etc., of the OC.
>
>a. For contributors:
>
>Non-OC members who have a grievance about an OC project or member 
>concerning
>OC projects may present a formal written complaint to the OC. Further 
>appeal
>must go through the complainant's state delegation.
>
>b. For OC members:
>
>1. The OC member must present a formal written description of the grievance
>to the OC co-chairs or, in the case of a grievance against both co-chairs,
>the Steering Committee member in whose portfolio the OC resides, within two
>weeks of the occurrence of the difficulty. Consideration of any grievance
>submitted later than two weeks from the date of the grievance shall not be
>given.
>
>2. The OC member shall discuss the written grievance with the co-chairs and
>the individual or individuals against whom the grievance has been filed
>within one week of its submission, or within one week of forwarding the
>paper to the printer. The co-chairs shall respond in writing within one 
>week
>of this discussion.
>
>3. If the grievance is not satisfactorily settled or if the co-chairs fail
>to respond within the allocated time after having received the grievance or
>after the discussion of the grievance, it shall be presented in writing to
>the Steering Committee (SC) member in whose portfolio the Green Pages
>resides, or to the Secretary of the GP-US if originally submitted to the SC
>portfolio holder. The SC member shall schedule a meeting with the member
>within two weeks of receipt of the grievance. Within one week of the
>meeting, the SC member shall provide a written decision on this grievance,
>or elect to refer the matter to the Dispute Resolution Committee.
>
>4. If the problem remains undecided, the member, the OC, or the Steering
>Committee may request in writing a review of the matter by the Dispute
>Resolution Committee.
>
>Any and all decisions made in accordance with the above provisions will be
>made to afford the grievant the opportunity to be heard by those not
>involved with the original decisions. In the event that a grievant has a
>dispute with the entire OC or a significant number of OC members, the
>grievance must be taken outside the OC and presented to the Dispute
>Resolution Committee for hearing.
>
>All decisions will be made based solely on the facts of the case.
>
>All decisions made must be consistent with providing the grievant with due
>process including decisions based upon taking the facts and applying the
>Green Party principles.
>
>IV. Appendices
>
>Appendix I: Netiquette Guidelines
>
>Please refer to "The Core Rules of Netiquette," by Virginia Shea, which can
>be viewed at: http://www.albion.com/netiquette/book/
>
>If and when GP-US creates its own set of netiquette guidelines for use by
>all GP-US groups, the official GP-US netiquette guidelines would replace
>those by Shea.
>
>Appendix II: Consensus Procedure *
>
>Note that consensus is a specific process as well as a result. Consensus
>requires people to come to unity-agreeing with the essence of a decision,
>and feeling that they can live with the decision. Consensus does not 
>require
>unanimity-feeling that every detail of the agreement is exactly as you 
>would
>have preferred.
>
>Elements of consensus:
>
>   * Standing or stepping aside
>
>   If you cannot agree with a decision for personal reasons, you should
>stand aside from the decision. You will not be expected to actively
>implement it, but you do agree not to undermine it. Your position is noted
>in the minutes.
>
>   * Blocking or "standing in the way"
>
>   If you cannot agree with a decision, not for personal reasons but
>because you can see that it threatens the group on a very deep level, it is
>your responsibility to block that decision. This step is taken only rarely
>and after much reflection.
>
>Appendix III: Minutes and the role of the minute taker
>
>Minutes need to be carefully recorded and retained. An accurate record of
>the exact wording of each decision made during the meeting is essential. 
>The
>ongoing implementation of actions depends on a clear statement of decisions
>and the plans for their implementation. Every item on the agenda gets an
>entry in the minutes. Minutes of a meeting summarize discussions and
>actions, but no names are associated with particular statements of
>positions. In consensus ideas are contributed to the group as a whole. Once
>uttered, they are no longer "owned" by an individual but by the group. 
>Names
>are recorded when listing those present, when committee members are named,
>when individuals volunteer for tasks or when someone stands aside from a
>decision.
>
>The secretary must be able to listen and summarize accurately. The summary
>is general, recording only the salient points. It can usually be done in 
>one
>or two paragraphs, covering the main thrust of the discussion, the concerns
>that have been raised, and ways that were formulated to carry the 
>discussion
>along. A decision must be recorded exactly, word for word, at the time of
>the decision, and then read back to the group for its approval. It is
>important that the minute taker read the decision exactly as it will be in
>the minutes. This wording will be binding until a consensus is reached to
>change it. It is vital that everyone hears, understands, and agrees to the
>actual wording of any decision recorded.
>
>A specific statement of how the decision will be implemented should
>accompany each decision. This includes the names of those who will follow
>through and a timetable for their action.
>
>The entire minutes should be written promptly after the meeting, while the
>memory of the discussion is still clear. Circulate the draft minutes to all
>those who were present.
>
>   * Note: Consensus and minute-taking procedures based on the work of
>Lysbeth Borie and the Alpha Institute.
>
>References
>None
>
>Questions about this system?
>Contact the Voting Admin.
>The Green Party of the United States voting system is free software, 
>licensed under the GNU General Public License (GPL).
>You can download a copy here.
>To independently verify a ranked choice vote, or for information about how 
>that works, go to Jonathan Lundell's Voting Page and upload the ballot file 
>from the ranked choice vote result page. JL's ranked choice module is 
>licensed under an alternate free software license.
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