{news} Feb 22,2005 SCC agenda

Sat Feb 19 00:52:20 EST 2005

Agenda--Feb 22, 2005 SCC meeting

Time:  7-9pm

Location:  Wesleyan University, Middletown CT, Fisk Hall Room 302.  Take Rt. 9 to Exit 15 onto Rt. 66 West (Washington Street).  Proceed uphill on Rt. 66 (Washington Street) for about 1/2 mile to the 4th traffic light and turn left onto High St.  Fisk Hall is located at 262 High Street, 2 blocks down on the left at the 2nd traffic light (corner of High & College Streets).

     Go to www.wesleyan.edu for a campus map.  On the homepage click on "About Wesleyan", then click on "campus map".  Select Fisk Hall in the drop-down list and Fisk Hall turns orange on the map.

Parking:  From High Street turn left onto College Street and turn left again into the parking lot located in back of the Fisk Hall. No parking permit is needed.

Facilitator:   Aaron Gustafson

Special note to chapter reps:  to make SCC meetings as productive as possible, please make every effort to come prepared to vote on each issue in the agenda.  Members of the Executive Committee are more than willing to answer questions--as they have knowledge--about agenda items, or the committees, chapters, or groups of 5-or-more Greens that proposed agenda items can be contacted.

A. PRELIMINARIES

1. (2 minutes) Introductions/identify chapter reps, recruit stacker and timekeeper

2. (1 minute)   Identify people present who are NOT voting reps (information needed by secretary)

3. (1 minute)   Adopt groundrules (last page of this agenda)

4. (2 minutes) Approval of tonight's proposed agenda/additions and deletions

5. (2 minutes) Comments/approval of November, January 4, and January 25 (Jan 25 quorumless)  SCC minutes 

6. (5 minutes)  Treasurer's report

--Problem of mailing bureau bill for December fundraising letter exceeding $955 (Appendix 1)

7. (10 minutes) Guest slot (if a guest is present, he/she will speak here).

B. OLD BUSINESS AND PROPOSALS

1. (15 minutes) Proposal from internal elections committee (Appendix 2)

2. (20 minutes) Proposal from Office Committee (Appendix 3)

C. REPORTS  

1. Chapter reports (1 minute each)

2. (20 minutes) Internal Elections Committee

----including a discussion of how long current officers are to serve

3. (10 minutes) Elections Committee

4. (2 minutes) Women's Caucus

5. (5 minutes) Report from US Green Party representatives

6. (5 minutes) Legislative report (Mike)

7. (2 minutes) VOTER (Mike)

D. NEW BUSINESS

1. (5 minutes) Select replacement on Process Committee for Rachel Goodkind, who has moved from Connecticut

--must be female (Appendix 4)

E.  ANNOUNCEMENTS

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Appendix 1  Proposal from Executive Committee on fundraising letter, passed by October 2004 SCC meeting

     Green Party Meeting Proposal Form

PRESENTER:  Executive Committee        

CONTACT:  Elizabeth M. Brancato, 19 Smith Street, Torrington, CT  06790, embrancato at netzero.com

SUBJECT:  Fund-raising Letter

BACKGROUND AND PURPOSE:  The Green Party of Connecticut is in need of funds.  In the past, most of the operating funds of the Party have come from Fund-raising mailings.  In the past they have raised about $3,000. to $6,000.  

     Mike DeRosa has obtained the following quote for a mailing of 2,000 letters from American Mailing Services, New Milford, CT: 

1. Download our database and setup format and printer.  CASS certify the database.  Insert pieces into #10 envelopes (one page, 8-1/2X11, folded).  Direct address pieces, sort, tray/bag, tag and deliver to Post Office- $235.00

2. Postage - $420.00

3. Copy the 1-page letter and insert a small return envelope. - $200.00-$300.00

TOTAL - $855.00 - $955.00.  The postage amount would be paid before the mailing went out, and the balance could be paid within thirty days.

PROPOSAL (200 words or less):  We propose that the SCC approve this expenditure, and that the mailing takes place the second week of November, 2004.

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Appendix 2.  Internal elections proposal.

   Green Party Meeting Proposal Form

PRESENTER :  internal elections committee

CONTACT:  Jean de Smet, 39 Davis St. Willimantic CT 06226, 860-456-2188, JeandeSmet at galaxyinternet.net

SUBJECT:  funding appropriation for 2005 internal elections/annual meeting

BACKGROUND AND PURPOSE : annually the CTGP holds internal elections and an annual meeting

PROPOSAL:
(1) A full ballot package will be sent to those Greens who voted in the 2004 internal elections, either by mail or at the annual meeting, including those whose ballots were received too late to be counted.  This totals 177 people.

(2) Other CTGP members may be sent a full ballot, depending on funds available.  Pledges will be solicited to send full ballots to as many people as possible.  Full ballot mailings will sent in the following order, as funds permit: Greens who registered within the past year; then to all registered Greens; then to all other members.   The deadline for fundraising is February 6th.   All other CTGP members will be sent a postcard.  

(3) The full ballot package will contain up to 12 sides (6 pages) (may vary depending on the number of candidates) and (optionally) a return envelope.

Side 1:   ballot (printed in green ink)
Side 2:   page inviting people to the annual meeting and explaining the voting process (on the back of the ballot)
Sides 3-8:  candidate statements (last year this was 6 single-sided pages)
Side 9:   information about CTGP/donation request

Side 10:  donation form

Side 11:  contact information about CTGP (one side)

Side 12:  description of Annual Meeting (one side)

(4) The postcard will contain:

**phone number and e-mail address for obtaining a ballot package by mail
**date/time/place of annual meeting and candidate forum(s)
**additional information on the CTGP as space allows

(5) Cost estimates:  One estimate (based on figures provided by Gulemo Printing, Willimantic) is:

$357  Printing/addressing 2800 small (5 1/2" x 4 1/4") postcards

 300   Printing/stuffing/addressing 200 full ballot packages

 560   Postage for 2800 postcards ($0.20 x 2800 postcards)

   74   Postage for 200 full ballot packages ($0.37 x 200) (two hundred may not be enough for bulk mail)

   75   Room rental (possibly Greater New Haven Labor Council, 267 Chapel St.)

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$1,366   total

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E-mail from Gulemo Printing:

Hi Jean,

     I will be assuming the 12 sides look the same as last time. First let me tell you that we can not be sure about the postage, That depends on the address list. Our best guess is about 20 cents per postcard & about 22 cents per letter. 200 letters (option 1) might not work to bulk mail. They might have to go first class.

     Postcards come in different sizes. I will give you 2 samples. Prices are including printing, stuffing addressing & mailing. Postage is NOT included.

Option 1

2800 Postcards size 8 ½" x 5 ½" = $501.00, size 5 ½" x 4 ¼" = $357.00

200 Full mailings = $300.00

(Totals $801.00 and $657.00, respectively)

Option 2

2000 postcards size 8 ½"x 5 ½" = $381.00, size 5 ½" x 4 ¼" = $272.00

1000 full mailings = $1000.00

(Totals $1,381.00 and $1,272.00, respectively)

Option 3

3000 full mailings = $2600.00

Additional information received from mailing bureau:

Note that these options do not include postage.

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Appendix 3.  Office Committee Proposal. 

CONNECTICUT GREEN PARTY PROPOSAL FORM:

PRESENTER:  Office Committee

CONTACT:  Kelly McCarthy, 83 Treadwell St., Hamden, CT 06517, 203-230-9726, kelly.mccarthy at aya.yale.edu

SUBJECT : Vote of SCC's Chapter/Caucus Reps on the Office Committee's Feasibility Report  

BACKGROUND AND PURPOSE:  The Office Committee, charged with examining and reporting on the feasibility of continuing to support the office space in Hartford and the associated insurance issues, will have completed their report to the SCC. 

PROPOSAL:   We propose that the SCC vote on the recommendations presented in the Office Committee's Feasibility Report.

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Appendix 4  Excerpt from Conflict Resolution Process, revised after 1 year's experience.

[NOTE: explanatory notes between brackets and in italics were not approved by the SCC and are not part of the Resolution Process, but reflect comments made at the April 2003 SCC meeting when the Resolution Process was adopted; recommended additions are in bold print; recommended deletions are in bold print between brackets.]  

RESOLUTION PROCESS STRUCTURE.  The Resolution Process is a two-step process involving a standing (elected) Process Committee and ad hoc Resolution Committees appointed to dispose of each complaint.  The Resolution Process functions are in order of importance:   1) fact-finding, 2) education, 3) mediation and reconciliation, and 4) corrective action.  

The Process Committee (PC) [prosecutor/grand jury function] consists of three people from different chapters who were nominated and elected by the SCC immediately after the SCC approved the Resolution Process. [The three people nominated and elected unanimously were David Adams, Rachel Goodkind and Lynah Linwood] These three people will serve until the SCC has reviewed, ratified or amended the Resolution Process, as described in the final paragraph below, in approximately one year. Upon ratification or amendment of the Process, three people will be elected immediately to serve for one year, two years and three years, respectively. After these initial terms, PC members will be elected to serve three-year terms, and no person may serve on the PC for more than six years under any circumstances. In nominating people to serve on the PC, the SCC will consider the Party's respect for diversity. At no time may all three members of the PC be of the same gender. [Key Values 7 & 8]

The Resolution Committee (RC) ...

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ground rules as last page
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